Setup & Repair
Email Deliverability
If your emails aren’t reaching the inbox, everything else in your marketing system suffers. Open rates drop, reply rates tank, and your domain reputation quietly gets worse over time.
Our Email Deliverability Setup & Repair service combines a live audit with hands-on implementation. We review your current (or planned) sending setup, identify what’s putting you at risk, then fix the underlying issues for you—so you can send with confidence again.
What’s Included in Your Deliverability Setup & Repair
01
Domain Authentication
We configure or correct your SPF, DKIM, and DMARC records so mailbox providers recognize your emails as legitimate. Proper authentication is the foundation of inbox placement and protects your brand from spoofing.
03
Safe Warm-Up Strategy
If you’re using a new domain or haven’t been sending consistently, we design a warm-up and sending pattern that builds reputation safely. No sudden volume spikes, no reckless blasts—just a controlled ramp that keeps you off blocklists.
05
Reputation & Health Monitoring
For ongoing peace of mind, we can keep an eye on your sender reputation, bounce rates, and spam complaints. If something starts to slip, we surface it early and recommend adjustments before it becomes a bigger problem.
02
Server Configuration
We set up and optimize your SMTP and sending infrastructure for reliable, secure delivery. That includes server settings, from/reply addresses, and technical headers that help Gmail, Outlook, and other providers trust your traffic.
04
Deliverability Testing
We run deliverability tests across major inbox providers to see where your emails actually land. If we spot spam-foldering or blocks, we adjust configuration, content triggers, and patterns before you scale your campaigns.
06
Optional Outbound Campaign
Once your foundation is solid, we can help you put it to work with better outbound. That can include optimizing your email templates, sequence structure, and integrating with B2B Contact Lists so you’re emailing the right people—not just emailing more.
How Email Deliverability Setup & Repair Works
1
Live Email Deliverability Audit
We start with a 30-minute audit call. On this call, we review how you’re sending today (or plan to send), which tools and domains you’re using, and what problems you’re seeing—spam, bounces, low opens, or fear of burning a new domain.
2
Setup & Repair Implementation
After the audit, we roll up our sleeves. We implement the agreed changes: authentication records, DNS updates, warm-up schedules, sending patterns, and technical adjustments inside your ESP or CRM. The goal is a clean, inbox-ready setup that supports your outbound goals.
3
Optional Monitoring & Optimization
Once your new setup is live, we can stay involved as needed—monitoring your deliverability metrics, making small tweaks as you ramp up volume, and advising on list quality so you don’t undo the gains we just created.
Who is This Service For?
You’re Already Sending and Seeing Problems
You’re running campaigns today, but you’re seeing spam-folder placement, high bounce rates, or steadily declining open rates—and you’re not sure why.
You’re Launching a New Domain or Platform
You’re about to start sending from a new domain or moving to a new ESP/CRM and you want to set things up properly from day one so you don’t burn your reputation.
You Have Strong Messaging but No Technical Owner
Your team is solid on strategy, copy, and sequences, but nobody wants to own SPF, DKIM, DMARC, DNS, or warm-up—and you’d rather have a specialist handle it.
Outbound Is a Critical Revenue Channel
You rely on outbound email, SDRs, and automated sequences to drive pipeline, and you can’t afford to guess whether emails are actually making it to decision-makers.
You Want a Proactive Health Check Before Scaling
You’re planning to ramp up volume or add new outbound streams and want a deliverability health check first, so you can scale with confidence instead of hoping for the best.
Why Work With DOT on Deliverability
Deliverability That Matches Real-World Outbound
We don’t look at deliverability in isolation. We design your setup around how you actually send—cold outbound, newsletters, lifecycle flows, or a mix of all three—so your infrastructure supports your revenue goals instead of limiting them.
Founder-Led, Not a Generic Support Queue
Your audit and setup are led by Ata Khan, founder of DOT Consultation, not an anonymous support tech. You get clear, plain-English explanations of what’s wrong and why we’re making each change.
Done-For-You, Not DIY Instructions
You don’t need another checklist; you need this fixed. We handle the records, settings, and coordination with your existing platforms so you can stay focused on running the business while we protect your sender reputation.
Real Feedback. Real Results.
Don’t just take our word for it—judge us by the pipelines, systems, and results we leave behind. These are real stories from teams who brought us in to untangle their stack and came out with a revenue engine they trust.
Suchita Divi
Head of Marketing | Entrepreneurs' Organization
" DOT Consultation built our entire Hubspot environment - contacts, chapters, companies, deals, applications, and invoices - and connected it seamlessly to our legacy CRM system. The workflows and automations they designed have saved our team countless hours, dramatically improved data integrity, and left us with a cleaner, faster CRM built for long-term growth. "
Mark Gorman
Managing Director | Tru-Clarity Consulting
" We partnered with DOT Consultation on a complex client engagement and they quickly aligned marketing operations with our client's growth objectives. Using Tableau to build a multi-touch attribution model, they surfaced gaps in the lead-to-win funnel that ultimately unlocked more than $10M in new sales pipeline. "
Ivan Gomez
VP, Global Sales Development | Tenable
" DOT Consultation became a true business partner to us. They brough the RevOps expertise we needed to finally build a real SLA between sales and marketing, align on the same numbers, and drive more predictable performance. Highly recommended! "
Marion Long
Regional Director | EO East Coast
" We started with a big idea and real complexity; 15 EO East Coast chapters, each needing its own outbound motion. DOT Consultation built and validated ~80,000 founder contacts, setup all 15 automation platforms (Hubspot, Zoho, Klaviyo,etc) and ran email campaigns with sub-2% bounce rates, virtually no spam complaints, and an immediate 24% ROI before counting renewals. "
Frequently Asked Questions
Q1. What exactly is an Email Deliverability Audit? The audit is a live, 30-minute call where we review how you’re sending email today (or plan to send), which tools and domains you’re using, and what issues you’re seeing—spam-foldering, bounces, low opens, or fear of burning a new domain. From there, we identify the most likely technical and data-related causes and outline a clear plan to fix them.
Q2. What if I’m already using a platform like HubSpot? Your ESP or CRM handles sending, but it doesn’t guarantee deliverability. You can have great tools and still have weak SPF/DKIM/DMARC, bad warm-up, risky sending patterns, or list issues that quietly hurt inbox placement. We make sure your underlying setup is configured correctly so your platform can perform at its best.
Q3. I'm launching a new domain, can you help? Absolutely. That’s one of the best times to bring us in. We can design your authentication, infrastructure, and warm-up plan before you send at scale, so you don’t accidentally trash a fresh domain or new ESP from day one.
Q4. How long does it take to fully set up? The live audit itself is about 30 minutes. After that, most setup and repair work is completed within 5–10 business days, depending on how complex your environment is and how quickly we can access your DNS and sending tools. If you’re on a tight timeline, we’ll prioritize the highest-impact fixes first.
Q5. What kind of access do you need, and is it secure? Typically we need access to your DNS provider (e.g., GoDaddy, Cloudflare) and your email sending platform so we can configure authentication, warm-up, and sending settings correctly. We can work with your internal team if you prefer to keep logins in-house. All access is handled securely, and you can remove our access as soon as the work is complete.
Q6. My domain is in bad shape - can you still help? Yes. If your domain is already struggling, we’ll focus on stabilizing and repairing your reputation: cleaning up authentication, adjusting sending patterns, improving data quality, and recommending when it makes sense to introduce a new sending domain. While no one can guarantee perfect inbox placement, clients typically see lower bounces, better inbox placement, and more reliable open rates once the setup and patterns are corrected.
Ready to Fix Your Email Deliverability?
If you’re worried about spam folders, bounces, or burning a new sending domain, now is the time to clean things up. We’ll start with a focused Email Deliverability Audit, then handle the setup and repair work for you.
*Share a few details about your current setup and we’ll follow up to confirm your audit and next steps.